Digital archive for a city hall, compliant with the archival nomenclature
Digitizes, organizes and makes the institution's entire archival fund searchable
Built in partnership with the Lugașu de Jos commune
The archiving platform was developed together with the local administration of Lugașu de Jos (Bihor County) and shaped around the city hall's real, day-to-day workflow.
See the platform in action
Project Details
Category
Web Platform Archiving (DMS)Industry
Public Administration City HallStack
Laravel 12 Vue 3 SPAStorage
Private disk authenticated
From physical folders to an archive searchable in seconds
Public institutions are required by law to keep documents according to an approved archival nomenclature - a structure of departments, each with numbered document types and a retention period. Traditionally this is done on paper, in physical folders that are hard to search and secure. Arhiva Digitală turns the physical archive into a digital one, enforces the official nomenclature structure, and secures sensitive documents (civil status records, personal IDs, HR files).
Upload, organize, search - all in one place
Two-step upload
Scan the pages directly with the camera (PDF generated automatically) or upload an existing PDF, then fill in the description sheet: department, nomenclature code, year, file, keywords and retention period.
Hierarchical navigation
Like a file explorer: departments (A-L), custom folders and per-year files, down to the document with its nomenclature code and retention period. The PDF is viewed right in the page.
Search and filtering
Fast search by title, keywords, person or file number, plus filters by department, year, nomenclature code and retention period.
Secure by design
PDFs live on a private disk, served only through authenticated endpoints - never via a public URL. Login throttling, soft-delete with restore, forced HTTPS, passwords from environment variables.