Electronic registry and DMS for a city hall
Automatic numbering, department routing, deadlines and official reports
Built in partnership with the Lugașu de Jos commune
The electronic registry was built together with the local administration of Lugașu de Jos (Bihor County), based on the real needs of the city hall's front office.
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Project Details
Category
Web Platform Registry (DMS)Industry
Public Administration City HallStack
Laravel 12 Vue 3 SPAAccess
Role-based + isolation
The incoming and outgoing document register, digitized end to end
Every public institution keeps a registry: the official record of documents that come in and go out, each with a unique registration number. Beyond numbering, a document must be routed to the responsible department, tracked to resolution and kept within legal deadlines. The platform covers the whole flow: it allocates numbers automatically within each register, routes documents with receipt confirmation, tracks status and deadlines, and provides exportable official reports.
Numbering, routing, deadlines, reports
Safe automatic numbering
When a register is selected, the number is allocated automatically, within intervals set by internal rules. Allocation runs in a locking transaction: no skipped or duplicate numbers on simultaneous entries.
Multi-department routing
A document can be sent to several departments, each confirming receipt with a signature. Status flow: new → routed → in progress → resolved.
Deadlines, overdue items and reports
Resolution deadlines are monitored: overdue documents are automatically flagged in red. Official reports exportable to PDF, Excel and Word, plus a per-department overview for management.
Role-based, isolated access
The registrar sees everything; each department sees only the entries routed to it, with the rule enforced on the server. Attachments on a private disk, login throttling, suspendable accounts.
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