Electronic registry and DMS for a city hall
Automatic numbering, compartment routing, deadlines and official reports
Built in partnership with the Lugașu de Jos commune
The electronic registry was built together with the local administration of Lugașu de Jos (Bihor County), starting from the real needs of the city hall's front office.
See the platform in action
Project Details
Category
Web Platform Registry (DMS)Industry
Public Administration City HallStack
Laravel 12 Vue 3 SPAAccess
Role-based + isolation
The inbound-outbound register, digitized end to end
Every public institution keeps a registry - the official record of documents that come in and go out, each with a unique registration number. Beyond numbering, a document must be routed to the responsible department, tracked to resolution and kept within legal deadlines. The platform covers the whole flow: it allocates the number automatically across registers, routes with receipt confirmation, tracks status and deadlines, and provides exportable official reports.
Numbering, routing, deadlines, reports
Safe automatic numbering
When a register is selected, the number is allocated automatically, within intervals set by internal rules. Allocation runs in a locking transaction - no skipped or duplicate numbers on simultaneous entries.
Multi-compartment routing
A document can be sent to several compartments, each confirming receipt with a signature. Status flow: new → routed → in progress → resolved.
Deadlines, overdue and reports
Resolution deadlines are monitored: overdue documents are automatically flagged in red. Official reports exportable to PDF, Excel and Word, plus a per-compartment overview for management.
Role-based, isolated access
The registrar sees everything; each compartment sees only the entries routed to it, with the rule enforced on the server. Attachments on a private disk, login throttling, suspendable accounts.